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The Many Benefits of Using an eSignature System

The Many Benefits of Using an eSignature System

If you’ve ever been asked to sign a document electronically, you may have wondered what the difference is between an electronic signature (eSignature) and a digital signature. In short, an eSignature is simply an image of your handwritten signature that is applied to a document electronically. A digital signature, on the other hand, is a secure, encrypted code that can be used to verify the identity of the signer and the authenticity of the document.

While both types of signatures are legally binding, eSignatures are far more convenient and user-friendly. In this blog post, we’ll explore some of the benefits of using an eSignature system.

Convenience

Perhaps the biggest benefit of using an eSignature system is convenience. With eSignatures, there’s no need to print out documents, sign them with a pen, and then scan or fax them back. This means you can sign documents from anywhere in the world—all you need is an internet connection. eSignatures also make it easy to keep track of documents that need to be signed; most eSignature systems will send reminders when a document is due to be signed.

Security

Despite what some people may think, eSignatures are actually very secure. When you sign a document with a digital signature, the recipient can be sure that the document has not been tampered with and that it came from you. This is because digital signatures use encryption to ensure the document’s integrity.

Cost-effective

Another advantage of using an eSignature system is that it’s cost-effective. There’s no need to buy special pens or paper, or to pay for postage when sending documents by mail. And because eSignatures can be done from anywhere in the world, you’ll save time and money on travel costs as well. 

5 Tips for Implementing an eSignature System

If you’re thinking about implementing an eSignature system in your business, here are a few tips to help you get started:

1. Define your needs. The first step is to assess your needs and figure out what type of eSignature system will work best for your business. Do you need to sign documents online? In person? Or both?

2. Consider the user experience. Keep in mind that not all eSignature systems are created equal—some are more user-friendly than others. When evaluating different options, pay attention to the user interface and make sure it’s something that your employees will be able to use easily.

3. Choose a reputable provider. There are many eSignature providers to choose from, so it’s important to do your research and select a reputable one. Make sure the provider you choose has a good reputation and is compliant with all relevant laws and regulations.

4. Get employees on board. Once you’ve selected an eSignature system, it’s important to get your employees on board. Make sure they understand how the system works and what the benefits are.

5. Test the system. Before you start using an eSignature system for real-world situations, it’s important to test it out first. This will help you catch any potential problems and make sure the system is working as it should.

Conclusion: 

An electronic signature (eSignature) is simply an image of your handwritten signature that is applied to a document electronically—but what are the benefits of using an eSignature system? From convenience and security to cost-effectiveness, there are many reasons why you should consider using an eSignature system for your business.